Office Relocation

Is Your Business Planning An Office Relocation?

Is Your Business Planning An Office Relocation?

Need Computer Help can assist your business in planning and executing an office move. Proper planning and execution of the IT aspect of a move greatly diminishes downtime and adds efficiency to this critical event in a business. We enable a smooth transition for your business from floor plan design until the last computer is powered on.

Initial Planning

Proper office relocation planning is essential in the move process. This enables us to schedule critical path items and ensure these items are executed according to plan prior to move day.

  • We are generally involved in the relocation process once final lease or purchase documents are signed to begin planning steps for broadband and telephone access.
  • An office relocation often requires technology changes such as server, desktop, and telephone system upgrades.
  • Broadband service is ideally considered in the very initial stages to ensure proper service at the new location and to allocate timing for installation.
  • Having these items outlined early helps us have adequate time to transition vendors and external services that may have unexpected lead times and implementation timelines

Network Design

Implementing the proper network services in your new office is critical to success and efficiency. Server locations, workstation locations, printer locations, and wireless access are all planned in this phase.

  • Server rooms, switch locations, firewall locations, and broadband entry points are identified and assessed for functional backbone connectivity and efficient operation.
  • Workstation and telephone locations are documented to make sure we have wired connectivity to each office location, conference room, and work space for efficient operation.
  • Wireless access is reviewed and wireless access point locations are documented for uniform connectivity for laptops and mobile devices throughout the work space.
  • Multiple building and facility environments such as manufacturing facilities often benefit from wireless point to point access to bridge connectivity between these locations.

Broadband and Telephone Service

Broadband service must be determined early in the process. Uptime requirements and bandwidth must be analyzed to design an excellent solution. Telephone requirements are also considered in this step.

  • Cable broadband service or fiber broadband service are most often utilized in a commercial setting for internet access. Uptime requirements, availability, and cost often drive this decision.
  • Implementation timelines for service from broadband vendors are considered to ensure we have service established and tested well prior to move day.
  • Uptime requirements for broadband internet service may justify a primary provider and a backup provider. Firewalls are configured for automatic failover to the backup provider.
  • Telephone systems are considered. Many businesses find that migrating to a VOIP solution prior to the move simplifies the telephone portion of the move with added longer term benefits.

Move Day

Move days are carefully planned and executed in order for our staff to remain efficient in moving servers, infrastructure, desktops, laptops, peripherals, printers, and telephones.

  • All equipment is carefully labeled for the office or location it was in and the target office or location in the new office environment.
  • Peripherals such as keyboards, mice, speakers, and headsets are carefully cataloged and packed so each staff member has the proper equipment in the new office environment.
  • Servers are backed up with off site preparation to avoid data loss in the event of damage during the move process.
  • Equipment is carefully connected and verified in the new location during the move process. This ensures efficiency for the business to resume normal operation directly after moving.

Is Your Business Planning An Office Relocation?

Need Computer Help can assist your business in planning and executing an office move. Proper planning and execution of the IT aspect of a move greatly diminishes downtime and adds efficiency to this critical event in a business. We enable a smooth transition for your business from floor plan design until the last computer is powered on.

Initial Planning

Proper office relocation planning is essential in the move process. This enables us to schedule critical path items and ensure these items are executed according to plan prior to move day.

  • We are generally involved in the relocation process once final lease or purchase documents are signed to begin planning steps for broadband and telephone access.
  • An office relocation often requires technology changes such as server, desktop, and telephone system upgrades.
  • Broadband service is ideally considered in the very initial stages to ensure proper service at the new location and to allocate timing for installation.
  • Having these items outlined early helps us have adequate time to transition vendors and external services that may have unexpected lead times and implementation timelines.

Implementing the proper network services in your new office is critical to success and efficiency. Server locations, workstation locations, printer locations, and wireless access are all planned in this phase.

  • Server rooms, switch locations, firewall locations, and broadband entry points are identified and assessed for functional backbone connectivity and efficient operation.
  • Workstation and telephone locations are documented to make sure we have wired connectivity to each office location, conference room, and work space for efficient operation.
  • Wireless access is reviewed and wireless access point locations are documented for uniform connectivity for laptops and mobile devices throughout the work space.
  • Multiple building and facility environments such as manufacturing facilities often benefit from wireless point to point access to bridge connectivity between these locations.

Broadband and Telephone Service

Broadband service must be determined early in the process. Uptime requirements and bandwidth must be analyzed to design an excellent solution. Telephone requirements are also considered in this step.

  • Cable broadband service or fiber broadband service are most often utilized in a commercial setting for internet access. Uptime requirements, availability, and cost often drive this decision.
  • Implementation timelines for service from broadband vendors are considered to ensure we have service established and tested will prior to move day.
  • Uptime requirements for broadband internet service may justify a primary provider and a backup provider. Firewalls are configured for automatic failover to the backup provider.
  • Telephone systems are considered. Many businesses find that migrating to a VOIP solution prior to the move simplifies the telephone portion of the move with added longer term benefits.

Move Day

Move days are carefully planned and executed in order for our staff to remain efficient in moving servers, infrastructure, desktops, laptops, peripherals, printers, and telephones.

  • All equipment is carefully labeled for the office or location it was in and the target office or location in the new office environment.
  • Peripherals such as keyboards, mice, speakers, and headsets are carefully cataloged and packed so each staff member has the proper equipment in the new office environment.
  • Servers are backed up with off site preparation to avoid data loss in the event of damage during the move process.
  • Equipment is carefully connected and verified in the new location during the move process. This ensures efficiency for the business to resume normal operation directly after moving.